Please complete the New Hire/ Key form below if you are a Faculty or Supervisor requesting onboarding or keys for a non-academic appointment employee or volunteer

Onboarding & Key Request Form

To be completed by the employee or volunteer who will be issued keys:

Key Agreement Form

We will email you when keys are ready for pickup and may reach out for additional information. If you have any questions please email beesadmin@ucr.edu.

Room Reservation requests can be made through the Facilities Reservation System.

Reserve a Room

How to reserve a room using the Facilities Reservation System:

1. Enter the date you'd like to reserve a room for.

2. Select your department from the "Facility Owner" drop down menu.

3. A "Security Code" section will appear, please use your general department code.

4. Under "Facility", select the room you'd like to request the reservation for.

5. Click the time you'd like to reserve the room for, then enter details for the reservation request: name of event, expected capacity and type of event. You may also change dates and times in this section.

6. Read and check the "facility usage agreement and cancellation policy" and submit the form.

7. You will receive an initial confirmation email once your request has been submitted. Please allow up to 24 hours for a determination to be made. Approval/denial will be communicated by CHASS Facility Reservations via email.

If there is another room you'd like to reserve that is not listed under your department, or if you need a larger capacity room, please send your request to beesadmin@ucr.edu. Please note that these requests will need to be made at least 14 days in advance.

Rooms Available for Reservation:

*Astrobiology / NASA Conference Room (Geo 2460H) reservations are not available through the Facilities Reservation System. Please email beesadmin@ucr.edu for further assistance. 

Our Receiving room is located on the second floor of the Geology building in room 2460B.

Package pickup and drop off times are between 8am-12pm and 1pm-5pm.

Receiving a Package

Our receiving team will send an email once your package has arrived to our office. We send arrival emails as soon as packages reach us, which could be as late as 4:30pm.

We will hold packages if needed, but due to limited space we ask that packages be picked up within 48hrs of arrival.

Cold or perishable packages will be placed in Cold Room 206 if not picked up within 2 hours of arrival time.

Please note that tracking numbers will show when your package has arrived at UCR's Receiving Services located in the Corporation Yard. It may take a few hours to a day to reach us at our receiving room after arriving at Receiving Services.

Shipping a Package

If you would like to send a package please have the full address and contact information of the recipient ready. You may bring this information to our office with your package or email us at beesadmin@ucr.edu. A COA with PI approval is also needed to cover the cost of shipping unless you are providing your own shipping label.

Express shipments will be sent out day of if received before 11:30am. We cannot guarantee a FedEx pickup for same day after that time. 

Once your label has been prepared we will provide a FedEx tracking number.  

Teaching, research and office related packages may be shipped to the following address:

Shipping Address:
3401 Watkins Drive
Geology 2460B
Riverside, CA 92507

International Shipping

If you are shipping a package outside of the U.S. then you must submit a Request to Ship Form with UCR's Export Control Office to proceed. This form must be emailed to exportcontrol@ucr.edu to determine items export control classification and to determine whether an export license is required. Once this information is obtained, please forward to beesadmin@ucr.edu so we may proceed with the shipment.

Mail

Mail is distributed by 3pm daily Monday-Friday.

USPS mail is handled by UCR Mail Services.
Email: mailservices@ucr.edu
Phone: 951-827-6245

For information on receiving mail or to request that a mailbox be assigned to you, please email beesadmin@ucr.edu

Please note that our mailing address differs from our shipping address.

Mailing Address:
900 University Ave
Geology 2460B
Riverside, CA 92521

Please complete the request form with all required information for your transactor to review and process. Forms lacking essential details cannot be submitted, so ensure that all mandatory fields are completed.

BEES Purchase Order and PCARD Requests

Should there be any additional inquiries or necessary information, a member of the BEES procurement team will contact you directly.

Requests for repairs or services should be directed to the Maintenance/Facilities Request Form. Please provide the building, room number and a detailed response on what the issue is. Please email April Garcia (aprilga@ucr.edu) to follow up on any requests.

Maintenance/Facilities Request Form

If this is an emergency, please reach out to Facilities directly:

Phone Number: (951) 827-4214

Emergency (After Hours): (951) 827-4677

Emergency Floods, Major Leaks or Plumbing Call Central Plant:  (951) 827-4677

For an emergency or life-threatening injury, call 911 or UCPD at 951.827.5222.

If you are injured, please seek medical attention first!

Once your immediate needs are taken care of, UCR does ask that an incident report is submitted.  A report can be submitted by either the injured employee or their supervisor if the employee is unable to do so. 

A report should be submitted within 24 hours of the incident via a link on the UCR Risk Management website.

UCR Risk Management Reporting